The recent rash of data breaches have led many organizations to ask if their business information is secure. With the right virtual data room security features it is possible to protect confidential documents from being seen by an unauthorised person.

Traditionally, companies would share confidential documents with select parties in physical rooms. Due diligence is now conducted online, using virtual rooms built on secure cloud platforms. These virtual spaces are a key component in the success of complex strategic transactions.

If your company is going through M&A or restructuring, bankruptcy or capital raising, it’s crucial that you’ve got the tools to effectively and securely share your sensitive documents. The best virtual data rooms provide robust collaboration tools, remote access retrieval and the most secure data security. They include Chinese wall watermarking, automatic indexing and watermarking. The best virtual data rooms ensure compliance with international standards like GDPR, CCPA and SOX through auditing and protocol reporting.

Secure document viewing features like fence views, view-only modes and access restrictions are crucial to ensure that confidential information is not in the from the wrong hands. Furthermore, you should be sure that your data room’s encryption technology secures data both in transit and at rest.

A good secure online data room will also allow you to download PDF documents to view offline. This is a feature that many users use since they want to print out their documents to read them offline. However, if you allow this in your VDR then any protection that was applied to the original document is immediately removed, leaving an unprotected PDF.

effective utilization of m&a tools for strategic growth and expansion