Document sharing is an essential element of collaborative business processes. If it is not done properly it can leave the possibility for hackers to steal sensitive data.
Secure Document Sharing is the digital distribution and sharing of data that is deemed confidential or private. This includes information like protected health information (PHI) or personally identifiable information (PII). This is the case for documents that are being developed and distributed to colleagues in a collaboration or review process. It is frequently used in conjunction with M&A activities and requires a solution to allow the exchange of large files in a secure online environment, as well as one that protects archived and work-in-progress documents as well as the collaboration process itself.
The most widely used method is to use cloud-based secure file sharing solutions that allow users to access files online in a controlled way (e.g. Printing, copying, and screen-scraping prevention are all common approaches. It also gives access control for shared folders and files. It also allows for advanced security options, including audit trails and encryption.
Another alternative is peer-to-peer (P2P) document sharing, which allows computers to connect with each and transfer files directly without hosting them on central servers. It has a https://datastorage.blog/why-tracking-due-diligence-documents-is-crucial-for-fundraising/ few advantages, including reduced storage requirements, quicker transfer speeds, and a more customizable experience. But it also poses significant risk, including the accidental publication of private information malware, viruses, malware and worms. It is not recommended to be used in environments that are strict with guidelines for compliance. Mimecast’s Secure Document Sharing solution provides the most secure way for teams to share documents with other parties, as well as internally across the organization. It can be triggered manually or automatically, based on administrator-defined policies. It also provides different levels of collaboration and access, to be in line with the organizational governance rules and best practices regarding secure document sharing.
