Companies must secure their electronic documents against the scrutiny of others whether it’s sensitive information about staff and customers, or deals or documents. Even if employees are well-trained and trustworthy, it only takes one slight mistake to result in an embarrassing data breach that can damage a company’s reputation. There are four ways to limit the use of electronic files and avoid a breach:
The Administrative Office of the Courts is seeking input on four options that deal with security and privacy concerns by providing remote electronic access to public case file records. The first option would preserve the presumption that all court records being accessible in the courthouse as well in electronic format, but limit remote access only to those with a legitimate need, for example a parties, counsels, essential court staff and judges.
The second option permits an individual to access and download all the information found in the case record, however only when they have an official need. This includes those convicted of a criminal offense, and a judge must approve the request to release information.
The third option provides the general public restricted access to certain documents that are usually found in criminal case files, including plea agreements and warrants not executed. The law also restricts access to certain identifiable information, like Social Security numbers and financial information. It relies on prosecutors and lawyers to protect their rights in specific instances by filing motions to secure certain information or block it from electronic access.
